BYLAWS of the VERMONT STATE MATHEMATICS COALITION
Revised: April 27, 2004
- Any resident of Vermont who is interested in the purposes of the
Coalition shall be eligible for membership.
- A person wishing to join the Coalition shall submit an application
to the Executive Director who shall present it to the Executive Board
- Any member desiring to resign from the Coalition shall notify the
- The officers of the Coalition shall consist of a Director, two
Co-Directors, one from Education and one from Business/Industry, a
Secretary, and a Fiscal Officer. These officers shall perform the
duties prescribed by these bylaws and by the parliamentary authority
adopted by the Coalition.
- A Nominating Committee of three members shall be appointed by
the Executive Board at its last meeting of each calendar year. It
shall be the duty of this committee to nominate candidates for the
offices to be filled at the annual meeting in April. The Nominating
Committee shall report to the membership prior to the annual meeting.
Before the election at the annual meeting, additional nominations from
the floor shall be permitted.
- The officers shall be elected by ballot to serve for three
years or until their successors are elected, and their term shall
begin at the close of the annual meeting at which they are elected.
- No member shall hold more than one elected office at a time.
Duties of Officers
- The Director shall preside at all business meetings and
meetings of the Executive Board and shall be an ex-officio member of
committees except the Nominating Committee.
- In the Director's absence the Co-Directors shall assume the
duties of the Director on an alternate basis.
- The Secretary shall be the clerk and oversight officer with
respect to the Coalition's records, contracts, proceedings and other
transactions except as assigned to the Executive Director.
- The Fiscal Officer shall perform the usual duties related to
the office of treasurer of an organization, including keeping record
of all monies collected or expended, except as assigned to the
Executive Director. In addition the Fiscal Officer shall serve as
Chair of the Financial Committee.
The Coalition shall appoint an Executive Director who shall be
responsible for providing liaison with The National Alliance of State
Science and Mathematics Coalitions, with the Vermont Department of
Education, and with the Vermont Institutes, providing oversight and
coordination of task force activities, maintaining the
membership/mailing list and providing internal communication. The
Executive Director may be authorized by the Director, the Secretary,
or the Fiscal Officer to sign contracts and other documents necessary
to carry out the approved expenditures and commitments of the
The Executive Board
- The officers of the Coalition, the Executive Director and
Chairpersons of committees and/or task forces shall constitute the
- The Executive Board shall establish goals, policies, and action
plans, appoint committees and task forces, approve committee and task
force reports, approve the budget, evaluate activities, have general
supervision of the affairs of the Coalition between its business
meetings, fix the hour and place of meetings, make recommendations to
the Coalition, and shall perform such other duties as are specified in
these bylaws. The Board shall be subject to the orders of the
membership, and none of its acts shall conflict with action taken by
- The Executive Board shall meet at least three times during each
- Special meetings of the Executive Board can be called by the
Director and shall be called upon the written request of three members
of the Board.
Committees and Task Forces
- A Financial Committee composed of the Fiscal Officer and at
least two other members may be appointed by the Executive Board. It
shall be a duty of this committee to explore fund raising and grant
- An Auditing Committee shall be
appointed by the Executive Board prior to the end of the fiscal year
which begins the first day of January. It shall be the duty of this
committee to audit the Coalition's accounts at the close of the fiscal
year and to report at the annual meeting.
- A Nominating Committee of three members shall be appointed by
the Executive Board at its last meeting of each calendar year. The
duties of this committee shall be as specified in Article II, Section
2 of these Bylaws.
- Such other committees or task forces, standing or special,
shall be appointed by the Director, with the concurrence of the
Co-Directors, as the Coalition or the Executive Board shall from time
to time deem necessary to carry on the work of the Coalition. The
Director shall be ex-officio a member of all committees except the
- The annual meeting of the Coalition shall be held on, or as
soon as practical after, the last Tuesday in April. It shall be for
the purpose of electing officers, receiving reports of officers and
status reports of committees, approving the report of the Auditing
Committee, and for any other business that may arise.
- Special meetings can be called by the Director or by the
Executive Board and shall be called upon the written request of five
members of the Coalition. The purpose of the meeting shall be stated
in the call. Except in cases of emergency, at least three days'
notice shall be given.
- Five members of the Coalition shall constitute a quorum.
The rules contained in the current edition of Robert's Rules of
Order Newly Revised shall govern the Coalition in all cases to which
they are applicable and in which they are not inconsistent with these
bylaws and any special rules of order the Coalition may adopt.
Amendment of Bylaws
These bylaws may be amended at any regular meeting of the Coalition
by a two-thirds vote, provided that the amendment has been submitted
in writing at the previous regular meeting.
If at any time the Coalition shall cease to carry out the purposes
as stated in the Articles of Association, all assets and property held
by it, whether in trust or otherwise, shall, after payment of its
liabilities, be paid over to an organization, selected by the final
set of officers of the Coalition, which has similar purposes and has
established its tax-exempt status under Section 501 (c) (3) of the
U.S. Internal Revenue Code as now enacted or as it may hereafter be
amended, and such assets and property shall be applied exclusively for
charitable, scientific, and educational programs.
The Coalition shall operate without discrimination with respect to
race, national origin, religion, age, color or sex in relation to the
recruitment, hiring, retention or serving as a member, an officer, the
executive director, or as a member of a committee or task force.